The Room Rack screen displays all of your rooms in room order (as set up in the Managers Configuration, see Property and System Configuration Overview), with the status and condition of the room. You can also select to display rooms by Building, Room Type and current occupancy.
You can click any room number in the table to open the Room Snap Shot for that particular room.
Click Room Rack from the Status section of the Full Menu.
Click the icon on the left for the Full menu.
This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.
From the Status Section, select Room Rack.
OR Select Room Rack from the Housekeeping Menu screen.
Click on Housekeeping => in the Quick Menu.
This will display the Housekeeping Menu screen.
From the Housekeeping Menu 1 Section, select Room Rack.
When you select Room Rack this will open the Room Rack screen.
Select the Building: This is a drop-down menu of available options. You should select the building the room is in that you wish to change the stay from. The default option is MAIN.
and/or Room Type: This is a drop-down menu of available options. The default option is ALL. If you wish to show a particular Room Type only, choose it here.
Show: This is a drop-down menu of available options. The default option is ALL. You may select to show ONLY occupied or vacant rooms instead.
The table grid will now display all the selected rooms in the selected building, with the rooms showing their current Status.
Status Codes: The status of each room is displayed using both letter and color codes.
O = Occupied: If the room is currently occupied, the field will have an O next to the room type code. This status is also shown in yellow; if the room is currently occupied the room FIELD will be yellow.
V = Vacant: If the room is currently vacant, the field will have a V next to the room type code.
X = Out of Order: The field will have an X next to the room type code AND the lettering in the field will be gold, not black. This status is also shown in red; any rooms currently Out of Order will have the room FIELD be red.
N = Do Not Sell: Any rooms currently Do Not Sell will have a N in the field. This status is also shown in brown; if the room is in Do Not Sell status the room FIELD will be brown.
D = Not Active: Any rooms currently Not Active will have a D in the field. This status is also shown in turquoise; in any Not active room the FIELD will be turquoise.
The room has been temporarily taken off the market as Out of Order, Do Not Sell, or Not Active.
U = Unavailable: Any rooms currently unavailable will have a U in the field. This status is also shown in gray; in any unavailable room the FIELD will be gray. The room is not available because it is a suite or part of a suite and all or part of the suite is booked.
Do Not Move: Any occupied room that should not be moved will have the room FIELD be red, not yellow.
Condition Codes: Every room will also display a condition code, as well as the status code.
In unoccupied rooms, where the background field color is white, the CONTENTS of the field will be displayed by the COLOR of the CONDITION:
I = Inspected - Black. Room is Inspected and ready for sale.
C=Clean - Green. Room is clean and should be ready for occupation.
P=Pickup - Blue. Room is on Pick-Up and the condition should be verified. It may not be ready for occupation.
D=Dirty - Red. Room is currently dirty and not ready for occupation.
This allows at an easy glance the condition of any unoccupied room to be seen.
A number in parenthesis (0) within the Room field indicates the number of nights prior to a guest arriving in that room (meaning they have a reservation for that room number).
Click any room number to open the Room Snap Shot for the room.
Date Updated February 23, 2021